ShareCal Privacy Statement
Effective Date: Jul 20, 2024
Table of Contents
- Introduction
- Data Protection Officer
- EU Representative
- UK Representative
- How we collect and use (process) your personal information
- Use of the ShareCal website
- Cookies and tracking technologies
- Sharing information with third parties
- Transferring personal data to the U.S.
- Data storage and retention
- Children's data
- Questions, concerns or complaints
Introduction
ShareCal is a scheduling software company.
We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes ShareCal’s policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility. We keep this Privacy Notice under regular review and will make sure it is up to date and accurate as we undertake new personal data practices or adopt new privacy policies.
Data Protection Officer
ShareCal is headquartered in San Francisco, CA, in the United States. ShareCal has appointed an internal data protection officer for you to contact if you have any questions or concerns about ShareCal’s personal data policies or practices. If you would like to exercise your privacy rights, please direct your query to ShareCal’s data protection officer. ShareCal’s data protection officer’s contact information is as follows:
GDPR Local Ltd
Tel + 441 772 217 800
1st Floor Front Suite 27-29 North Street, Brighton England BN1 1EB
You may also contact us directly at [email protected].
EU Representative
Under Article 27 of the GDPR, we have appointed an EU Representative to act as our data protection agent. Our nominated EU Representative is:
Instant EU GDPR Representative Ltd.
Adam Brogden
Tel +35315549700
INSTANT EU GDPR REPRESENTATIVE LTD Office 2, 12A Lower Main Street, Lucan Co. Dublin K78 X5P8 Ireland
UK Representative
Under Article 27 of the UK Data Privacy Act, we have appointed a UK Representative to act as our data protection agent. Our nominated UK Representative is:
GDPR Local Ltd.
Adam Brogden
Tel +441772217800
1st Floor Front Suite 27-29 North Street, Brighton England
How we collect and use (process) your personal information
ShareCal collects personal information about its website visitors and customers. With a few exceptions, this information is generally limited to:
- Name
- Job title
- Employer name
- Work address
- Work email
- Work phone number
We directly collect this information from you when you sign up on our website or submit a form to contact us.
We use this information to provide prospects and customers with services. We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
From time to time, ShareCal receives personal information about individuals from third parties. Typically, information collected from third parties will include further details on your employer or industry. We may also collect your personal information from a third party website (e.g. LinkedIn)
Use of the ShareCal Website
As is true of most other websites, ShareCal’s website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of ShareCal’s website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.
ShareCal has a legitimate interest in understanding how members, customers, and potential customers use its website. This assists ShareCal with providing more relevant products and services, with communicating value to our sponsors and corporate members, and with providing appropriate staffing to meet member and customer needs.
Cookies and tracking technologies
ShareCal makes available a comprehensive cookie notice that describes the cookies and tracking technologies used on ShareCal website and provides information on how users can accept or reject them. To view the notice, just click here .
Sharing information with third parties
The personal information ShareCal collects from you is stored in one or more databases hosted by third parties located in the United States. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, ShareCal engages third parties to send information to you, including information about our products, services, and events.
A list of our third party sub processors can be found here.
We do not otherwise reveal your personal data to non-ShareCal persons or businesses for their independent use unless: (1) you request or authorize it; (2) it’s in connection with ShareCal-hosted and ShareCal co-sponsored conferences as described above; (3) the information is provided to comply with the law (for example, compelled by law enforcement to comply with a search warrant, subpoena, or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our services and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.
The ShareCal website may in the future connect with third party services such as Facebook, LinkedIn, Twitter and others. If you choose to share information from the ShareCal website through these services, you should review the privacy policy of that service. If you are a member of a third party service, the aforementioned connections may allow that service to connect your visit to our site to your personal data.
We will never sell, share or otherwise distribute your data to any other third party other than as described here. Access to your data is carefully controlled.
Transferring personal data to the U.S.
ShareCal has its headquarters in the United States. Information we collect about you will be processed in the United States. By using ShareCal’s services, you acknowledge that your personal information will be processed in the United States. The United States has not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR. Pursuant to Article 46 of the GDPR, ShareCal is providing for appropriate safeguards by entering binding, standard data protection clauses, enforceable by data subjects in the EEA and the UK. These clauses have been enhanced based on the guidance of the European Data Protection Board and will be updated when the new draft model clauses are approved.
Depending on the circumstance, ShareCal also collects and transfers to the U.S. personal data with consent to perform a contract with you or to fulfill a compelling legitimate interest of ShareCal in a manner that does not outweigh your rights and freedoms. ShareCal endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with ShareCal and the practices described in this Privacy Statement. ShareCal also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate. Since it was founded, ShareCal has received zero government requests for information.
For more information or if you have any questions, please contact us at [email protected]
Data Subject rights
The European Union’s General Data Protection Regulation (GDPR) and other countries’ privacy laws provide certain rights for data subjects. Data Subject rights under GDPR include the following:
- Right to be informed
- Right of access
- Right to rectification
- Right to erasure
- Right to restrict processing
- Right of data portability
- Right to object
- Rights related to automated decision making including profiling
This Privacy Notice is intended to provide you with information about what personal data ShareCal collects about you and how it is used.
If you wish to confirm that ShareCal is processing your personal data, or to have access to the personal data ShareCal may have about you, please contact us.
You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside ShareCal might have received the data from ShareCal; what the source of the information was (if you didn’t provide it directly to ShareCal); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by ShareCal if it is inaccurate. You may request that ShareCal erase that data or cease processing it, subject to certain exceptions. You may also request that ShareCal cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how ShareCal processes your personal data. When technically feasible, ShareCal will—at your request—provide your personal data to you.
Reasonable access to your personal data will be provided at no cost. If access cannot be provided within a reasonable time frame, ShareCal will provide you with a date when the information will be provided. If for some reason access is denied, ShareCal will provide an explanation as to why access has been denied.
For questions or complaints concerning the processing of your personal data, you can email us at [email protected]. Alternatively, if you are located in the European Union, you can also have recourse to the European Data Protection Supervisor or with your nation’s data protection authority.
Data storage and retention
Your personal data is stored by ShareCal on its servers, and on the servers of the cloud-based database management services the ShareCal engages, located in the United States. ShareCal retains service data for the duration of the customer’s business relationship with ShareCal and for a period of time thereafter, to analyze the data for ShareCal’s own operations, and for historical and archiving purposes associated with ShareCal’s services. ShareCal retains prospect data until such time as it no longer has business value and is purged from ShareCal systems. All personal data that ShareCal controls may be deleted upon verified request from Data Subjects or their authorized agents. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact us at: [email protected]
Children’s data
We do not knowingly attempt to solicit or receive information from children.
Questions, concerns or complaints
If you have questions, concerns, complaints, or would like to exercise your rights, please contact us at:
ShareCal
1120 Mariposa St, Suite 5
San Francisco, CA, 94107
Questions? Contact[email protected]
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